Patient records
Demographics, visit history, diagnoses, allergies and documents in one secure record.
Clinics, hospitals & pharmacies
Hospital and clinic management system your staff learn in a day
Patients, appointments, billing and pharmacy stock in one secure system, with M-Pesa and insurance billing built in and reports that show how the facility is really doing.
FromKES 180,000
- Fixed quote in writing
- You own everything
- M-Pesa built in
Overview
From reception to pharmacy, one patient record
In many clinics a patient’s visit lives in four places: the reception book, the doctor’s notes, the lab register and the pharmacy stock card. Bills get missed, stock runs out without warning and nobody can say how much was collected today. A hospital management system connects them.
Reception registers or finds the patient and adds them to the queue. The clinician records the visit, orders lab tests and prescribes, and the lab and pharmacy see the requests instantly. Billing picks up every item along the way, with cash, M-Pesa, insurance and SHA tracked separately, so claims are complete and nothing goes unbilled.
Stock drops as items are dispensed, with alerts before you run out and expiry tracking. Management gets daily collections, visits and stock reports without asking. A clinic website can feed online bookings straight into the queue.
Features
Features of the hospital management system
Appointments and queues
Bookings, walk-ins and a live queue for triage, consultation, lab and pharmacy.
Billing and insurance
Itemised bills, M-Pesa payments, insurance and SHA schemes, with claims tracked until paid.
Pharmacy and lab stock
Dispensing, stock levels, reorder alerts and expiry dates across stores.
Lab requests and results
Tests ordered from consultation, results entered once and visible to the clinician.
Management reports
Daily collections, visits by department, top diagnoses and stock value.
Built for
Who uses our hospital management system
Clinics & medical centres
Outpatient visits, billing and pharmacy without the paperwork.
Hospitals & nursing homes
Departments, wards, stores and several cashiers in one system.
Dental, eye & specialist clinics
Appointments, treatment plans and billing by procedure.
Pharmacies & labs
Dispensing, test menus, stock and results.
Pricing
Hospital management system pricing and what’s included
FromKES 180,000
Clinic systems start at KES 180,000. Larger hospitals with wards, several stores or lab equipment connections are quoted after a site visit or call. We can start with reception, billing and pharmacy, then add modules.
Included
- Setup of your departments, services and price lists
- Import of patients and stock from spreadsheets
- M-Pesa payments matched to bills
- Insurance and scheme billing setup
- Training for every role, on site or by video
- Launch support and an optional maintenance plan
Works with
- M-Pesa Daraja
- Insurance & SHA billing records
- Africa’s Talking SMS
- KRA eTIMS
- Excel export
- Your clinic website
How it works
From first message to launch
- 1
Chat or send a brief
Message us on WhatsApp, or write up what you need. A quick video works too.
- 2
Video call
30 minutes to talk goals, customers, features and budget. No jargon.
- 3
Quote & deposit
A fixed price and timeline in writing. A 50% deposit books your slot.
- 4
Build, launch, support
You review as we build, we test speed, SEO and payments, then go live and keep it running.
Does it handle SHA and insurance billing?
Yes. Each patient can have one or more payment schemes, bills are split between the patient and the scheme, and claims are tracked until they’re paid. Submitting claims to SHA automatically depends on the integrations available to your facility, and we check this with you.
Is patient data secure?
Yes. Access is by role, so a cashier can’t read clinical notes, every action is logged, and data is encrypted in transit and backed up. Health data is sensitive personal data under Kenya’s Data Protection Act, 2019, and the system is built with that in mind.
What if the internet goes down?
We recommend a reliable connection with a backup, such as a second provider or mobile data. For facilities with poor connectivity, the system can run on a local server that syncs to the cloud.
How long does training take?
Most staff are comfortable within a day, because each role sees only the screens it needs. We train on site or by video call and leave short guides.
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Let’s talk about your hospital management system
Tell us about your business in a few lines, a short video or a WhatsApp message. You’ll get ideas and a fixed quote, with no obligation.