Contractors, agencies & offices

Project and task tracker for teams in the office and on site

Know who is doing what, by when, and what’s blocked, with site updates and photos from phones, budgets tracked against actual costs and progress reports for clients.

FromKES 60,000
Ask on WhatsAppGet a fixed quote
  • Fixed quote in writing
  • You own everything
  • M-Pesa built in
Overview

Keep every project on time and on budget

When projects run on WhatsApp groups and phone calls, deadlines slip quietly, budgets overrun and nobody has the full picture until it’s too late. A project tracker puts every task, deadline and update where the whole team can see it.

Projects are broken into tasks with owners and due dates, shown as a list, calendar or Kanban board. Teams on site post progress with photos from their phones, costs are logged against the budget, and blocked tasks are flagged to the manager straight away.

Clients get clear progress reports instead of status calls. For sales before a project starts, pair it with a CRM, and for staff time and pay, with HR and payroll.

Features

Features of the project tracker

Boards and task lists

Tasks with owners, due dates and checklists, on a Kanban board, list or calendar.

Deadlines and reminders

Reminders before due dates and alerts when tasks slip or get blocked.

Site updates with photos

Field teams post progress, photos and issues from their phones, even on slow connections.

Budgets and costs

A budget per project, with materials, labour and expenses tracked against actual costs.

Team workload

See who’s overloaded and who has capacity before you assign new work.

Client reports

Progress reports with photos and milestones, shared as a link or PDF.

Built for

Who uses our project tracker

Construction & contractors

Sites, materials, subcontractors and progress photos.

Agencies & studios

Client projects, deadlines and approvals.

Engineering & architecture firms

Stages, drawings, sign-offs and fees.

NGO programme teams

Activities, field reports and donor updates.

Pricing

Project tracker pricing and what’s included

FromKES 60,000

Project trackers start at KES 60,000. Budget tracking, client portals, timesheets and a mobile app for site teams add to the scope.

Get a fixed quote WhatsApp

Included

  • Setup of your project templates and stages
  • Import of current projects and tasks
  • Phone-friendly site updates
  • Budget tracking per project
  • Client report templates
  • Training for managers and teams

Works with

  • Google Calendar
  • Google Drive
  • WhatsApp notifications
  • Email
  • Excel export
  • Your CRM
How it works

From first message to launch

  1. 1

    Chat or send a brief

    Message us on WhatsApp, or write up what you need. A quick video works too.

  2. 2

    Video call

    30 minutes to talk goals, customers, features and budget. No jargon.

  3. 3

    Quote & deposit

    A fixed price and timeline in writing. A 50% deposit books your slot.

  4. 4

    Build, launch, support

    You review as we build, we test speed, SEO and payments, then go live and keep it running.

FAQ

Project tracker FAQs

Still wondering about something? Ask us on WhatsApp.

Why not use Trello or Asana?

They work well for many teams, and we can set them up. A custom tracker makes sense when you need site reporting, budgets in shillings, client reports and links to your other systems in one place, without per-user fees.

Can site teams use it on basic smartphones?

Yes. It works in any phone browser, uploads compressed photos and copes with patchy connections.

Can clients see progress?

Yes, with a read-only link or client login showing the milestones and photos you choose to share.

Can it track materials and costs?

Yes. Costs are logged per project against the budget, with alerts as you get close to it.

Related

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Let’s talk about your project tracker

Tell us about your business in a few lines, a short video or a WhatsApp message. You’ll get ideas and a fixed quote, with no obligation.

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