Properties and units
Buildings, units, rents and occupancy at a glance.
Landlords & property managers
Rent and property management that collects itself
Tenants pay rent by M-Pesa, receipts and reminders send themselves, and you can see who has paid, who hasn’t and what each building earns, from your phone.
FromKES 120,000
- Fixed quote in writing
- You own everything
- M-Pesa built in
Overview
No more chasing rent through M-Pesa messages
Managing rentals usually means scrolling through M-Pesa messages to work out who paid, sending reminders one by one and keeping deposits, water bills and repairs in a notebook. It works until you have more than a few units.
Each tenant pays to your Paybill with their house number as the account. The system matches the payment, updates the balance, sends a receipt and reminds anyone who hasn’t paid. Water, service charge, garbage and penalties are billed alongside rent, and deposits are tracked from move-in to move-out.
Caretakers log repairs and move-outs, and landlords get a monthly statement per property. If you also market vacant units, a real estate website brings in new tenants.
Features
Features of the rent management system
Tenants and leases
Tenant details, lease dates, deposits and documents.
Rent by M-Pesa
Paybill payments matched to the unit, with automatic receipts.
Reminders and penalties
SMS and WhatsApp reminders before and after the due date, with late fees if you charge them.
Repairs and move-outs
Maintenance requests, costs and move-out inspections, with deposit refunds.
Income and arrears reports
Collections, arrears and expenses per property, and statements for owners.
Built for
Who uses our rent management system
Landlords
Your own buildings, collected and reported without the paperwork.
Property management agencies
Many owners and buildings, with a statement for each owner.
Hostels & student housing
Beds, terms and deposits, with reminders to students and parents.
Commercial & mixed-use buildings
Shops and offices with service charge and lease escalations.
Pricing
Rent management system pricing and what’s included
FromKES 120,000
Rent management systems start at KES 120,000. The price depends on the number of properties, billing types such as metered water, and whether owners and tenants get their own logins.
Included
- Setup of your properties, units and tenants
- Import of balances and deposits
- M-Pesa Paybill integration with automatic matching
- SMS reminders and receipts
- Caretaker and owner accounts
- Training and launch support
Works with
- M-Pesa Daraja (Paybill)
- Africa’s Talking SMS
- WhatsApp Business Platform
- Bank statement import
- Excel export
- Accounting export
How it works
From first message to launch
- 1
Chat or send a brief
Message us on WhatsApp, or write up what you need. A quick video works too.
- 2
Video call
30 minutes to talk goals, customers, features and budget. No jargon.
- 3
Quote & deposit
A fixed price and timeline in writing. A 50% deposit books your slot.
- 4
Build, launch, support
You review as we build, we test speed, SEO and payments, then go live and keep it running.
How do tenants pay?
To your Paybill with their house number as the account. The system receives the confirmation from Safaricom, updates the tenant’s balance and sends a receipt.
Can it bill water and other charges?
Yes. Water by meter reading or a flat rate, service charge, garbage, parking and penalties are added to each tenant’s monthly bill.
Can property owners see their own statements?
Yes. Agencies can give each owner a login to see income, expenses and arrears for their properties, or send a monthly statement.
Is it worth it for one building?
It works for one building, but it pays off best from about 20 units, where chasing rent by hand starts to eat your time.
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Let’s talk about your rent management system
Tell us about your business in a few lines, a short video or a WhatsApp message. You’ll get ideas and a fixed quote, with no obligation.